Travel Expenses for Prospective Professional Hires

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Policy Code: 
4111
Approval Authority: 
Chancellor
Policy Type: 
University Policy
Policy Owner: 
Administration and Finance
Responsible Office: 
Administration and Finance - 828.251.6742

I. Purpose

To define the policy, limits and approvals required for expenses associated with recruiting prospective professional hires.

II. Definitions

A. Professional Hire - Individual recruited to fill the following types of positions:
 
  • Faculty Positions
  • Exempt from the State Human Resources Act (EHRA)  Professional Staff Positions
  • Subject to the State Human Resources Act (SHRA) Department Head Level

B. Subsistence Expenses - Costs associated with lodging and meals. 

III. Policy

Payment of travel expenses and subsistence for prospective employees coming to UNC Asheville for employment interviews are subject to the following conditions:

  • Position to be filled must be a professional level position per the terms listed above.
  • Reimbursements are limited to transportation and subsistence for 3 days (4 days if one is a Saturday) at the in-State rate.  Additional approval may be granted for excess lodging expenses.
  • No reimbursement for expenses of the families is authorized.
  • Advance authorization of costs must be secured by the appropriate vice chancellor or their designee prior to the on-campus visit.
  • State funds may not be used to purchase alcohol.