Administrative Separation and/or Retreat to a Faculty Position

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Policy Code: 
3132
Approval Authority: 
Board of Governors
Policy Type: 
University Policy
Policy Owner: 
Administration and Finance
Responsible Office: 
Human Resources - 828.251.6605

Pertains to Faculty Members hired after 5/2/2010

Purpose:

The Board of Governors and the Office of the President require each institution to establish a policy governing the separation and/or retreat of certain administrators. This policy establishes the regulations governing administrative separations and retreats to faculty positions for Senior Academic and Administrative Officers in accordance with UNC Policy 300.1.6, adopted by the Board of Governors on March 21, 2003 and amended 5/2/2010.

Scope:

This policy applies to all Senior Academic and Administrative Officers who began service in a covered position on or after 5/2/2010. Any employment agreement between the University and a Senior Academic and Administrative Officer entered into after that date must be consistent with the terms of this policy.

Employees serving as Senior Academic and Administrative Officers prior to 5/2/2010 remain covered under the previous regulations adopted 3/21/03, see UNC Asheville Policy 3131.

Policy:

UNC Asheville will adhere to the regulations of the Board of Governors regarding separations, reassignments, and retreats to faculty positions by Senior Academic and Administrative Officers as specified in The Policy Manual of The University of North Carolina.

I. Administrative Separation and Return to a Tenured Faculty Position

A. Return to a Tenured Faculty Position – An administrator who holds a concurrent tenured faculty appointment may return to that appointment with all the rights and responsibilities of faculty in the home department, unless a proceeding is initiated to discharge or demote the tenured faculty member. If there has been an administrative stipend during the appointment, that stipend shall be removed. The salary shall be adjusted from a 12-month administrative salary to a 9-month or 12-month faculty salary that is commensurate with the salaries of comparable faculty members.

B. Research Leave – At the discretion of the Chancellor, the Chancellor may provide for up to a one semester research leave for any tenured faculty member who has served in one or more consecutive Senior Academic and Administrative Officer positions subject to Policy 300.1.1, I.A for at least five years in order to provide an opportunity for the faculty member to prepare for teaching and research responsibilities. Prior to the beginning of the research leave, the administrator shall submit a work plan for the leave period to include expected outcomes. The plan will be reviewed and approved by the Chancellor. The leave will be paid at a salary commensurate with the salaries of comparable faculty members.

C. Exception Provision – Exceptions may be made to recognize extraordinary circumstances including, but not limited to, extended or superior service in administrative roles. Any exception to these provisions must be approved by the Board of Trustees and by the President.

D. Failure to Return to Faculty Role – In the event that the faculty member does not assume faculty responsibilities for at least a semester after the research leave in accordance with this policy, the Chancellor is authorized, in his or her discretion, to require repayment of compensation paid during the leave period from the non-returning faculty member.

II. Reappointment of an Administrator without Faculty Return Rights

An administrator leaving a position that is categorized as “at will” has no claim to a position at the university; however, there may be circumstances in which assignment to another administrative or teaching position would be beneficial for both the university and the employee. In these cases, the new salary should be appropriate to the assignment. Any exception must be approved by the Board of Trustees and by the President. This regulation does not supersede any notice or severance pay required by Board of Governors policy.

III. Separation from the University

In some cases, it may be in the best interests of the university to negotiate a severance agreement with an administrator. UNC policy addresses timely notice for termination of Senior Academic and Administrative Officers hired pursuant to Policy 300.1.1, I.B. In certain circumstances, these employees are entitled to notice of the discontinuation of their employment with full pay for up to 90 days or severance pay, depending on their length of service. The Chancellor may, at his or her discretion, determine that the circumstances justify continuing full pay for employees subject to Policy 300.1.1, I.A for up to 90 days. Any agreement that results in a longer period of compensation must be approved by the Board of Trustees.

IV. Retirement

Nothing in these regulations shall prevent a tenured faculty member from immediately participating in phased retirement, consistent with existing UNC policies.

V. Procedural Questions

Employees with questions regarding the Administrative Separation and Retreat Policy should contact Human Resources by calling (828) 251-6605.

Note:  Previous policy was approved by UNC Asheville Board of Trustees May 16, 2003.

The UNC President approved original policy on June 2, 2003.