Naming of Campus Facilities and Programs

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Policy Code: 
6004
Approval Authority: 
Board of Trustees
Policy Type: 
University Policy
Policy Owner: 
University Advancement
Responsible Office: 
University Advancement - 828.251.6525

I. Background

Over the years, UNC Asheville has honored persons whose commitment to the University or contributions to our society have been extraordinary. Through the naming of buildings, programs or other campus facilities, UNC Asheville has expressed its appreciation for exceptional service, leadership and support to the University, community, state and/or nation.

II. Definitions

A. The term “facility” shall include buildings, inside or outside rooms and spaces, athletics fields, streets, lands, and all other tangible property owned and or operated by The University of North Carolina Asheville.

B. The term “program” shall include departments, institutes, organizations, endowments, or other units associated with a university function.

III. Policy

The final authority for naming of programs and facilities rests with the UNC Asheville Board of Trustees. No formal commitment for naming facilities or programs, in honor of individuals or organizations, may be made without prior approval of the Board of Trustees.

A. Nominations for the naming of buildings, programs or facilities in honor of faculty, staff, administrators, trustees, or others associated with UNC Asheville in an official capacity will not be considered by the Board of Trustees earlier than two years beyond the endpoint of the individual’s official capacity with the University. The Board of Trustees may, in individual circumstances, waive the two year requirement by a majority vote when considering a nomination brought forward.

B. Nominations for the naming of buildings, programs or facilities in honor of a founder of the University, leader in education/academia, or others who have made significant contributions through service leadership, or the advancement of education at university, state, or national level may be considered by the Board of Trustees at any time.

C. Nominations for the naming of program or facilities in recognition of a significant financial contribution to the University must be submitted to the Chancellor’s Cabinet/Senior Staff before being brought before the Board of Trustees for consideration.

IV. Naming of Campus Facilities and Programs Based on Non-Financial Contributions

A. Procedures

Nominations to recognize an individual or entity for non-financial contributions, including service leadership, or the advancement of education at the university, state, or national level, not submitted by a member of the Board of Trustees, should be submitted to the Chancellor’s Chief of Staff in order to be considered by the University’s Senior Staff. Nominations brought by a current member of the Board of Trustees may be submitted to the Chair of the Board. After consultation with the Chair of the Board, the Chancellor may convene an ad hoc committee for naming of Campus Facilities and Programs, depending on the scope of the proposal.

Should a potential nomination directly involve an academic facility or program, the provost will consult with the appropriate Faculty or Staff Department Chair or Program Director involved in that specific academic facility or program and report any feedback to the Chancellor.

If it is deemed appropriate to convene an ad hoc committee to consider the nomination, that committee will include at least two members of the Board of Trustees appointed by the Board Chair, the Chancellor, and may include members of the faculty, alumni, Foundation Board, students, staff and/or others, depending on the scope of the naming opportunity. The committee must include an odd number of members.

The Chancellor, and if applicable, the ad hoc committee, will review the appropriateness of the nomination, considering all relevant information, including but not limited to, the credentials of the nominee, the suitability of the naming honor, and the likelihood of the action reflecting well upon the University. Upon receiving the information from the Provost, or the report from the ad hoc committee, the Chancellor will submit the nomination to the Board of Trustees for consideration and approval.

V. Naming of Campus Facilities and Programs Based on Financial Contributions

A. Procedures

Nominations to recognize an individual or entity in connection with a donation made to UNC Asheville should be submitted to the Vice Chancellor for University Advancement (or other University officer appointed by the Chancellor) for prior consideration. After consultation with the Chancellor and the Chair of the Board, the Vice Chancellor will bring the consideration before senior staff or may convene an ad hoc committee, depending on the scope of the proposal.

Should a potential nomination directly involve an academic department or program, the Chancellor, the Provost, and the Vice Chancellor for University Advancement will consult with the appropriate Faculty or Staff Department Chair or Program Director involved in that specific academic facility or program before moving forward.

If it is deemed appropriate to convene an ad hoc committee to consider the nomination, that committee will include at least two members of the Board of Trustees University Advancement Committee appointed by the Board Chair, the Vice Chancellor for University Advancement and may include members of the faculty, alumni, member of the University Foundation Board, students, staff and/or others, depending on the scope of the naming opportunity. The members committee must include an odd number of members.

The members of Senior Staff or, if applicable, the ad hoc committee, will review the appropriateness of the nomination, considering all relevant information, including but not limited to, the credentials of the nominee, the profile of the donor and of the honoree (if different than the donor), the suitability of the naming honor, the likelihood of the action reflecting well on the University, the area of interest with any proposed stipulations, and information about how the gift will be paid. Upon receiving the report, the Chancellor will submit suggested names to the Board of Trustees for consideration and approval.

B. Contribution Guidelines

In order for a building, facility or program to be named based upon a contribution, the following conditions need to be met, unless otherwise approved by the Board of Trustees:

1. The amount of the gift will comply with the guidelines, as most recently communicated to the Board of Trustees, set forth by the Vice Chancellor of University Advancement and/or with the guidelines set forth by the Director of Athletics.

2. At least half of the gift must be paid in advance with the remainder in irrevocable form (e.g., trust, contract for will, etc). The remainder will normally be paid over a specific period of time, using CASE Standards & Guidelines, and will be accompanied by a signed commitment that is binding on the donor's estate.

3. A deferred gift is not normally acceptable for a facility where construction or renovation is dependent on the gift.

4. Unless the gift is required to construct the facility to be named, consideration should be given to using the gift corpus to establish unrestricted University endowment. This endowment may carry the name of the donor or other designated honoree.

5. If a facility or program is to be named, a restricted endowment supporting that facility or program will be established.   No operation restrictions may be applied to the funds from the endowment; funds are soley to be used for the operations of the facility or program

6. A written notarized statement of intent from the donor must be submitted and received by the Office of General Counsel prior to the full Board of Trustees being asked to approve the nomination.

VI. Modifications of Named Facilities or Programs

As the University of North Carolina Asheville grows, not only in student population but also in its academic, social, and community offerings, situations may occur where it is the in the best interest of the University to demolish, dismantle, replace, renovate, relocate or re-name campus facilities and or remove or alter various university programs in order to best meet the needs of the University.

The Board of Trustees, reserves the right to exercise this option if a currently-named program or facility would either inhibit or discredit the growth of the institution. Should the Board of Trustees feel this measure is necessary, the appropriate university representative will make all efforts to inform, in advance, the appropriate honorees or their family when this is to occur.

A. Guidelines for Modifications of Named Facilities:

1. Duration

The duration in which a program or facility is named  ordinarily continues as long as the facility or program remains in its original state or the conditions set forth by the original naming agreement.  However, should the institution and the Board of Trustees find the currently-named facility or program harms or brings discredit upon the institution they may resolve to revoke the name with no financial responsibility for returning any received contributions to the benefactor.

2. Hyphenation

In the event that an individual or entity wishes to strongly support an already-named facility or program, the members of the above guidelines will confer about the possibility of a hyphenated facility or program which includes the existing name and a new name  If such a decision is made, it should be submitted to the Board of Trustees for consideration and approval.  

3.Term Naming

In appropriate instances, when a specific pre-determined fixed term is established with an individual or corporate entity, a complete facility naming agreement should be executed which should clearly specify the period of time for which the facility or program will be named and all responsibilities set forth by both parties involved.  At the end of the term, the name of the facility or program shall expire and a new facility-naming agreement should be executed for any renewals or new term-specific naming. In the event that a different naming is desired, all requests should follow the standard guidelines for the naming of campus facilities and programs based on financial contributions.