The service and consumption of alcoholic beverages (alcohol) at University events must be conducted in a manner that complies with the law, and that demonstrates sensitivity to issues relevant to alcohol consumption, the effect of alcohol on academic performance, potential for a dependence on alcohol, the University's legal liability, vandalism as it relates to alcohol abuse, the rights of persons over the age of 21 to consume alcohol, and social pressure to drink created by certain social situations. The policy is designed to insure that members of the University community make informed decisions regarding alcohol. The University cannot and should not take responsibility for every decision made about alcohol by members of the University community; the University can set guidelines that establish a safe and legal environment in which those decisions can be made.
The policy applies to all University students, faculty, staff, and visitors, and to events at all University buildings and grounds.
For purposes of this policy, the following terms are defined:
Alcoholic Beverage: Any beverage containing at least one half of one percent of alcohol by volume. In this policy, the terms “alcoholic beverage” and “alcohol” are interchangeable.
Beer: Malt beverages, including Beer, liquor, malt liquor, ale, porter, and any other brewed or fermented beverage containing at least one half of one percent alcohol by volume.
Unfortified wine: Wine that has an alcoholic content produced only by natural fermentation or by the addition of pure cane, beet, or dextrose sugar, and that has an alcoholic content of not less than six (6) percent and not more than seventeen (17) percent alcohol by volume
Fortified wine: Any wine made by fermentation from grapes, fruits, berries, rice or honey, to which nothing has been added other than pure brandy made from the same type of grape, fruit, berry, rice, or honey that is contained in the base wine, and which has an alcoholic content of not more than 24% alcohol by volume.
Spirituous liquor: Distilled spirits or ethyl alcohol, including spirits of wine, whiskey, rum, brandy, gin and all other distilled spirits and mixtures of cordials, liqueur, and premixed cocktails, in closed containers for beverage use regardless of their dilution.
Mixed beverage: A drink composed in whole or in part of Spirituous Liquor and served in a quantity less than the quantity contained in a closed package.
Common source container: Kegs, coolers, and similar containers of Alcoholic Beverages intended to serve as a source of such beverages for a large number of people at a party or other gathering.
Sale of alcoholic beverage: Any exchange of something of value for an alcoholic beverage. Law enforcement authorities broadly interpret "sale of alcoholic beverages" to include such practices as charging admission to events where alcohol is served, requiring the purchase of tickets, or requiring donations or other exchanges in order to receive Alcoholic Beverages. Such exchanges are viewed as indirect payment for Alcoholic Beverages and are, therefore, illegal.
Performing Arts Center: a University building or space which is designated as a performing arts center and which has a seating capacity of less than 2,000.
The use of alcohol at social events on the campus of the University of North Carolina at Asheville must conform to the laws of North Carolina and the City of Asheville. North Carolina statutes on the purchase, possession and use of alcohol can be found at Chapter 18B of the N.C. General Statutes, and they include the following general principles:
There are three types of University events at which alcohol may be served:
A) “BYOB Event,” B) “Service Event”, and C) “Tailgating.” Alcohol may not be served at any event unless the sponsoring group has received approval from the appropriate office (based on the type of event).
Only University organizations may register for and sponsor an event where participants are allowed to bring their own Alcoholic Beverages [ BYOB]; for the purpose of this policy, the term ‘University organizations’ includes registered student groups and university departments or offices. All organizations as deemed by this definition must petition in writing (complete a form) for approval to hold a BYOB event on campus 4 weeks in advance; forms are available through Student Activities and Integrative Learning (SAIL). Once the needed paperwork has been completed (including an approved time-line, list of requirements, and an understanding of policy compliance), the document must be signed by the Associate Director of SAIL for Programming and the Dean of Students to ensure all necessary requirements for the event have been met. For university departments or offices, the BYOB Event Request Form must be signed by their designated Dean/Director and the Dean of Students.
The organization sponsoring a BYOB event is responsible for policy compliance and is expected to have certain members designated to monitor compliance at the event (the number of designated members will be determined in advance by the Associate Director of SAIL for Programming, based on the anticipated size of the event). Failure to comply with all elements of this policy and BYOB Procedure may result in the loss of the privilege to sponsor a BYOB event as well as possible action through the Citizenship Education Process (for students) as well as law enforcement (for both the organization and/or individual students).
Specifically, the sponsoring organization is responsible for:
The amount of Alcoholic Beverage a person (of legal drinking age) may bring to a BYOB event is four (4), twelve (12 oz) cans or bottles of beer or malt beverage or four (4) 187 ml bottles of wine (4 pack mini-bottles). Hard liquor, fortified wines, standard bottled wines (not in a 4 pack mini-bottles) or spirits will not be permitted.
Soft drinks and/or non-alcoholic beverages must also be made available to attendees and featured in the same location and during the same time as Alcoholic Beverages at BYOB events (this will be arranged by SAIL once the event has received approval). Food must also be made available and must be more substantial than simply chips, etc. During the approval process, options for food can be discussed. The cost of food is covered by the sponsoring organization.
Promotional materials must mention that the event is BYOB and must mention the maximum amounts and types of alcoholic beverages allowed. The focus of the program and promotion cannot be the BYOB component.
Event title & date
Attendee’s wrist band number
Type & Quantity of beverage they brought with them
Tracking Area – SAIL staff member will use a hole punch to mark the card each time they serve a participant a beverage.
BYOB location for student events is The Grotto in Highsmith Union. Faculty/staff events can also include The Pinnacle in Highsmith Union and Laurel Forum in Karpen Hall.
Service events are those at which Alcoholic Beverages are provided to invitees by the event sponsor. Student organizations are not eligible to host service events on campus. (Student organizations who wish to host an on-campus event which will have alcohol present must utilize the BYOB program/location.)
Each of the following requirements must be observed at a service event:
1. Tailgating is the participation in a social event in a designated area where food and Alcoholic Beverages are brought by participants in conjunction with, and on the same day of, an athletic event on campus. Its purpose is to encourage responsible socializing and provide a safe environment for students, alumni and fans who attend UNC Asheville athletic events.
2. This policy refers specifically to tailgating at UNC Asheville athletic events, as authorized by the Vice Chancellor for Student Affairs. Tailgating qualifies as a BYOB event under this policy, with the exception of the need to submit the Alcohol Beverage permit.
3. Tailgating shall apply only to UNC Asheville athletic contests and may begin no more than three (3) hours before game time. All consumption of alcohol must end at game time. Tailgating involving alcohol will not be permitted during the games, halftime or after the games.
4. Individuals must be 21 years of age or older to consume Alcoholic Beverages. Consumption of alcoholic beverages by those 21 years of age or older is permitted only in designated tailgating areas.
5. Wristbands will be issued by Student Affairs staff members and/or marshals at a marked location. Proper identification must be shown in order to receive a wristband. Acceptable forms of identification include a driver’s license or passport. All individuals consuming alcohol must wear a wristband.
6. Beverages approved for tailgating include, and are limited to, beer and unfortified wine.
7. No sale of any Alcoholic Beverage will be permitted.
8. No kegs are permitted at tailgating activities. A keg is a container that holds or is capable of holding more than one gallon of beer or unfortified wine at a single time. Public display of alcohol is discouraged. Use of plastic containers is encouraged for the consumption of all beverages.
9. Tailgating policy signs are posted at the entrance and exit of all tailgating lots.
10. Portable restrooms will be provided for participants (when needed).
11. No outside food or drink is allowed inside UNC Asheville sports venues.
12. Staff members will provide information to individuals in the tailgating lot on the University’s alcohol policy and state laws governing alcohol consumption in those areas. Staff will be on call to assist campus police in resolving violations of the University alcohol policy and state laws.
13. All individuals participating in tailgating activities are responsible for proper disposal of their trash and other debris such as charcoal. Recycling containers will be provided.
14. At game time, staff members from Student Affairs, the Student Government Association, and campus police will remind all individuals in the tailgating areas of the restrictions on alcohol consumption after the game begins. At that time, staff will encourage all individuals to leave the lot and move into the gym at the start of the game.
15. Non-alcoholic beverages and food items must be available at all social functions where alcohol is served.
16. The sponsoring group will be responsible for setting a beginning and ending time for all activities where alcohol is served.
17. Service of alcohol must be discontinued for a reasonable period of time prior to the anticipated end of the event or function.
D. Programmers of social events may not advertise alcohol for on-campus events, other than to state whether it is BYOB.
E. Unless special circumstances allow, events held prior to 12:00 pm (noon), will not be allowed to serve Alcoholic Beverages. Special circumstances include, but are not limited to, athletic tailgate functions for which the game time begins prior to 2:00 p.m. Alcohol should not be served at events in open spaces or academic spaces when classes are in session or during exam period of the regular academic year. Exceptions may be granted by the General Counsel.
F. The use of a bartender or other professional server to dispense alcohol must be used for functions of fifty (50) persons or more, except at BYOB and tailgating functions.