The University of North Carolina at Asheville Chancellor's Staff Advisory Committee (CSAC) is a group of SPA and EPA employees charged with advising the Chancellor and constructively addressing the concerns of UNC Asheville employees by:
- Seeking out the issues, interests, and ideas of employees,
- Developing proactive, progressive recommendations and presenting these to the Chancellor,
- Providing an effective communication link between the Chancellor and the employees,
- Fostering an open and positive environment throughout the University community,
- Supporting achievement of the University's mission of teaching, research, and public service.
- The Chancellor's Staff Advisory Committee will continually seek new opportunities for staff to offer their input, services, and experience.
All permanent employees, not represented by the Faculty Senate, who are governed by the UNC Asheville Board of Trustees, and who do not contain "Chancellor" in their state or working title, are eligible to serve on the CSAC. Two Representatives will be chosen from the each of the following Divisions: Academic Affairs, Advancement, Athletics/University Enterprises, Finance and Operations, Student Affairs, and the Chancellor’s division.
The Chancellor may appoint up to two additional eligible individuals to serve one term (two years) each. The Assistant Director of Human Resources functions as a non-voting advisor to the CSAC. Faculty Senate will be invited to appoint a non-voting faculty representative annually to function as a liaison between the faculty and staff.
Attendance at all meetings will be subject to supervisor approval.
Officers and Duties
The Chair, Vice Chair, Secretary, and Treasurer Will be elected by the CSAC representatives. Of the four officers, the Chair, Vice Chair, and Secretary will be known as the Executive Committee.
The Chair will be elected by the CSAC from its membership. The responsibilities will include organizing meetings, making committee assignments when necessary, appointing a temporary Secretary from the CSAC when the elected Secretary is absent, and serving as ex-officio of the CSAC for one year after a new Chair is elected.
The Chair, or the Chair's designee, will be responsible for representing the CSAC at all appropriate open meetings on-campus, including, but not limited to, Board of Trustees, Foundation Board, Faculty Senate, and Staff Assembly. The CSAC Chair will vote only to break a tie on a particular issue. The Chair and Vice Chair will operate as a team to fulfill the requirements of the Executive Office.
The Vice Chair will be elected by the CSAC. The responsibilities will include chairing the monthly meetings in the Chair's absence and organizing the semiannual staff forums.
The Secretary will be elected by the CSAC. The responsibilities will include recording and distributing the official minutes of each meeting, assuming the duties of the Vice Chair when the Vice Chair is absent, and notifying the Chair when a member has missed more than three regularly scheduled meetings within one year (July-June).
Terms of Office
The term of office for each CSAC representative is two consecutive years starting July 1st. The maximum number of terms for a CSAC representative is two (four years). After being off the CSAC for one term (two years), the person will become eligible to serve again. The Chancellor's appointees will serve one term (two years), and be eligible for reappointment for an additional one term (two years). After being off the CSAC for one term (two years), the Chancellor's appointee will be eligible for reappointment.
The Chair, Vice Chair, Secretary and Treasurer will serve one three year term. A member of the Executive Committee will be eligible to serve a maximum of two consecutive terms in one position. After being out of any of the positions for two years, the person will be eligible to serve again.
Vacancies may include resignations, changing from one area to another, changing from permanent to temporary employment status, or changing from a staff position to an EPA teaching position.
Changes in University Organization
If the organizational structure of the University should change, elected members will continue to serve until the election following the change in structure even if they are part of a different organizational (Vice Chancellor) area. Modifications in number of representatives from each division will be handled in the election following the change in organizational structure.
As the need for a committee to examine an issue or implement a task becomes necessary, the CSAC Chair will appoint members of the CSAC to meet and make recommendations to the CSAC.
Meetings & Communications
The CSAC will meet no less than twice per semester, year round, to execute CSAC business. Special meetings may be called by the CSAC Chair, the Chancellor, or a majority of the CSAC. The Vice Chair will conduct semiannual forums for all UNC Asheville staff to provide opportunity for reporting on the CSAC business and receiving input regarding areas of staff concern. All meetings are subject to the open meeting’s laws of the State of North Carolina. Visitors to the meeting can be asked to request a time to speak. The Chair of the CSAC reserves the right to limit the speaking time of visitors.
Institutional issues may be brought before the CSAC in person, submitted in writing, or communicated via email to the Assistant Director of Human Resources and the Chair of the CSAC, or communicated to a representative. If the issue is communicated to a representative, it will be the representative's responsibility to inform both the Assistant Director of Human Resources and the Chair of CSAC in writing or via email.
In order to conduct business, at least 50 percent of the voting membership of the CSAC must be present, except to amend the By-Laws (two-thirds membership needed). Decisions will be made by a simple majority of the members present.
Revision to By-Laws
These By-Laws may be amended by the CSAC with a simple majority voting in favor of the amendment at a regular meeting, or special meeting, where at least two-thirds of the voting representatives of CSAC is present. The By-Laws will be reviewed at least every two years and revised as needed.